Part manufacturer RFQ analysis: every bill-of-materials line with its standard
From thousands of pages to structured data
Four hundred lines in the bill, each with a quality standard written somewhere else in the package. The line you priced without reading it is the one that comes back as a claim.
Projects › Your Company Ltd.
Missing Docs Bid / No-Bid Tech Params Quality & Compliance Logistics Docs Requirements Contradictions 4 Other
Bill of quantitiesBoltingFlanges & fittingsSeamless tubeGaskets & sealingCertification & marking
Bolting, BoQ section 03 of 11
Technical parameters Search parameters…
Item / Parameter DescriptionSizeStandardMaterial GradeSurface TreatmentQtyCertificateTraceability
03.010 Stud bolt, full thread p.12 M20 x 130 p.12 ASME B18.31.2 p.12 ASTM A193 Gr B7 p.12 PTFE, blue p.12 4,800 pcs p.12 EN 10204 3.1 p.71 Per heat, hard stamped p.71 +1
03.020 Heavy hex nut p.12 M20 p.12 ASME B18.2.2 p.12 ASTM A194 Gr 2H p.12 PTFE, blue p.12 9,600 pcs p.12 EN 10204 3.1 p.71 Per heat, hard stamped p.71 +1
03.035 Stud bolt, low temperature p.13 M24 x 165 p.13 ASME B18.31.2 p.13 ASTM A320 Gr L7 p.13 Hot dip galv., ASTM A153 p.13 1,250 pcs p.13 EN 10204 3.2 p.72 Per piece, laser marked more ↓ p.72 +2
03.041 Heavy hex nut, low temperature p.13 M24 p.13 ASME B18.2.2 p.13 ASTM A194 Gr 7 p.13 Hot dip galv., ASTM A153 p.13 2,500 pcs p.13 EN 10204 3.2 p.72 Per piece, laser marked more ↓ p.72 +2
03.050 Stud bolt, sour service p.14 M30 x 200 p.14 ASME B18.31.2 p.14 ASTM A193 Gr B7M, 235 HB max more ↓ p.14 +1 Molybdenum disulphide p.14 640 pcs p.14 EN 10204 3.1 p.73 Per heat, with hardness log more ↓ p.73 +1
03.066 Hex head screw p.15 M12 x 45 p.15 ISO 4017 p.15 A4-80, EN ISO 3506-1 p.15 Plain, passivated p.15 7,400 pcs p.15 EN 10204 3.1 p.74 Per batch p.74
03.078 Hardened washer p.15 M20 p.15 ASME B18.22.1 p.15 ASTM F436 Type 1 p.15 Zinc flake, ISO 10683 p.15 9,600 pcs p.15 EN 10204 2.2 p.74 not stated
Every value traced back to the page it came from
Bill of materials
Studs, flanges and tube, each read with its material spec and certificate level
Studs, bolts, fittings and tubes come out line by line with grade, dimension, material specification, coating, heat treatment and certificate level attached, each value cited to the document and page it came from.
Technical deviations
Certificate level, marking and coating deviations
Loonar groups the bill by the standard behind it, so one heat treatment requirement covering ninety-one lines is one decision, and the grade you do not hold, the certificate level above your mill's scope and the coating outside your works' qualification each arrive with the lines they affect and the page they came from.
Projects › Your Company Ltd.
Deviations & decisionsScope of supply
Full deviation 3Partial deviation 11Missing info 16Compliant 34 Show all 64
All 64 Technical 19 Quality & compliance 27 Logistics 6 Documents 9 Other 3
Technical 19 Product Matching, against the catalogue
RequirementApplies toYou supplyStatus
Certificate type EN 10204 3.2 endorsed by a notified body on the low temperature bolting 11 of 42 BoQ lines 3,750 pieces across four line items 3.1 is held on every line; 3.2 adds an inspector visit per heat Certificate register, third party inspection scope Partial deviation suggested Cannot be doneCosts extra
Piece marking Heat number laser marked on every individual stud and nut 8 of 42 BoQ lines quality standard §7, applied across the whole BoQ Marking is per bundle; per piece marking is a separate operation Production routing, marking station capacity Full deviation suggested Cannot be doneCosts extra
Surface treatment on quenched and tempered bolting Hot dip galvanising to ASTM A153 on ASTM A320 Gr L7 studs 2 of 42 BoQ lines lines 03.035 and 03.041, 3,750 pieces We do not galvanise A320 L7; no qualified ASTM F2329 bake cycle Coating procedure register, hydrogen embrittlement control Full deviation suggested Cannot be doneCosts extra
Positive material identification 100% PMI on every stainless and alloy piece before despatch 19 of 42 BoQ lines PMI is performed per batch to a sampling plan, not per piece Inspection procedure, PMI sampling Partial deviation suggested Cannot be doneCosts extra
Washer certificate grade BoQ line 03.078 asks for 2.2; quality standard §9 requires 3.1 on every line 1 of 42 BoQ lines BoQ p.15 against quality standard p.74 Conflict 3.1 is available from stock heats at a small uplift per 1,000 pieces Ask the buyer which document governs before pricing the line Missing info suggested Cannot be doneCosts extra
Sour service hardness NACE MR0175 / ISO 15156, 235 HB maximum on B7M bolting 4 of 42 BoQ lines B7M is a standard grade with hardness logged per heat Certificate register, sour service grades Compliant suggested
Thread form and dimensional standard ASME B18.31.2 with 2A thread tolerance before coating 26 of 42 BoQ lines Standard thread rolling tolerance across the whole bolting range Product catalogue, thread tolerance matrix Compliant suggested
Projects › Your Company Ltd.
T&C Analysis
Conflicting 3Additional Clause 6Aligned 22Needs review 5 Risk High 3Medium 7Low 26
ClauseClient clauseStatusAssessment & proposed rewording
15. Pricing > 15.2 Firm Price Period Unit rates for all 420 bill of quantities lines shall be held firm for 24 months with no indexation. Conflicting Two years of firm pricing on alloy bar and stainless fastener stock leaves the whole raw material movement with us on lines whose margin is measured in cents per piece. Standard terms allow quarterly review against a published index. Assessed against Your_Company_GeneralTermsConditionsOfSale.pdf · p.2
5. Documentation > 5.3 Certification All EN 10204 3.2 certificates, including third party inspector attendance at each heat, shall be at the supplier's cost. Conflicting Inspector attendance per heat is a fixed cost spread over lines of a few hundred pieces. On the low value lines the certification costs more than the parts, so it has to be a quoted line rather than an included obligation. Assessed against Your_Company_ComplianceCapability.pdf · p.4
10. Returns > 10.2 Surplus Return Up to 20% of each line may be returned for full credit within 18 months of delivery. Conflicting Coated and piece marked bolting made to a project heat cannot be resold, so a full credit return is a write off. Standard position is 60 days, unopened stock lines only, with a restocking charge. Assessed against Your_Company_GeneralTermsConditionsOfSale.pdf · p.3
6. Delivery > 6.5 Line Completeness A consignment shall be deemed undelivered until every line on the despatch note is complete. Needs review One late washer line would hold payment on the whole consignment. Partial delivery and partial invoicing should be permitted line by line, which is how the order is actually built. Reword with AI
8. Liability > 8.4 Traceability Indemnity Supplier shall indemnify the buyer for all downstream cost arising from any incorrectly certified batch, including removal and reinstatement. Needs review Removal and reinstatement of installed bolting is many times the value of the parts. The indemnity should be capped at replacement value plus a stated multiple, consistent with our standard position. Assessed against Your_Company_GeneralTermsConditionsOfSale.pdf · p.6
9. Warranty > 9.1 Warranty Period 12 months from delivery. Aligned 12 months from delivery is the standard position for bill of material supply and is already assumed in the price. Assessed against Your_Company_GeneralTermsConditionsOfSale.pdf · p.4
4. Inspection > 4.4 Sampling Dimensional acceptance by sampling to ISO 2859-1, general inspection level II, AQL 1.0. Aligned Sampling to ISO 2859-1 at AQL 1.0 matches our standard release inspection for high count fastener lines and needs no change. Assessed against Your_Company_ComplianceCapability.pdf · p.3
The clause register
Clause-by-clause review of repeat supply conditions
Every clause is classified, risk rated and checked against your standard positions, so a certificate obligation, an open-ended retest at your cost and a warranty that outlasts the part surface on the order that repeats them, not on the one that finally goes wrong.
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