Process industries RFQ analysis: a thousand line items, none of them skipped
From thousands of pages to structured data
More inquiries than anyone can read, so bid decisions get made on a skim
Projects › Your Company Ltd.
Missing Docs Bid / No-Bid Tech Params Quality & Compliance Logistics Docs Requirements Contradictions 4 Other
OverviewStock line ball valveButterfly valveCheck valveStrainerAvailability & Terms
Stock line ball valve
Technical parameters Search parameters…
Item / Parameter DnPressure RatingEnd ConnectionBody MaterialSeatQuantityStock StatusCustomer / Contract Ref
LN-001 2" (DN50) p.1 PN40 p.1 Threaded BSP p.1 CF8M p.1 PTFE p.1 120 pcs p.1 In stock — 340 available p.2 Framework 24-…; call-off 7 more ↓ p.2 +1
LN-002 1.1/2" (DN40) p.1 PN40 p.1 Threaded BSP p.1 CF8M p.1 PTFE p.1 200 pcs p.1 In stock — 610 available p.2 Framework 24-…; call-off 7 more ↓ p.2 +1
LN-008 4" (DN100) p.2 PN16 p.2 Flanged, EN 1092-1 p.2 CF8M p.2 PTFE p.2 45 pcs p.2 Part stock — 12 available… more ↓ p.3 Framework 24-…; call-off 7 more ↓ p.3 +1
LN-014 6" (DN150) p.2 PN16 p.2 Wafer, EN 1092-1 p.2 Ductile iron p.2 EPDM p.2 80 pcs p.2 In stock — 210 available p.3 Framework 24-…; call-off 8 more ↓ p.3 +1
LN-021 3" (DN80) p.3 PN16 p.3 Wafer, EN 1092-1 p.3 Ductile iron p.3 NBR p.3 60 pcs p.3 Non-stock — 8 weeks p.4 Framework 24-…; call-off 8 more ↓ p.4 +1
LN-030 2" (DN50) p.3 PN16 p.3 Threaded BSP p.3 Bronze p.3 n/a — swing disc p.3 150 pcs p.3 In stock — 480 available p.4 Framework 24-…; call-off 9 more ↓ p.4 +1
LN-042 8" (DN200) p.4 PN16 p.4 Flanged, EN 1092-1 p.4 Carbon steel p.4 316 mesh basket p.4 not stated — Non-stock — 6 weeks p.5 Framework 24-…; call-off 9 more ↓ p.5 +1
Every value traced back to the page it came from
Lines and availability
Ninety-six catalogue lines, read against what is on the shelf
Loonar lays out the enquiry line by line the way the call-off will be picked, bore, rating, end connection, body material, seat, quantity and stock position, with free stock set against requested quantity, lead times on non-stock lines, and every value traced to its page.
Availability deviations
Stock availability and lead-time deviations
Loonar rolls the schedule up against your stock report, turning ninety-six separate checks into one row per delivery window: eighty-two lines from stock, fourteen at six to eight weeks, EPDM seats as an eight-week special, and part numbers missing from your item master, each flagged as a deviation with the lines it affects and the report behind it.
Projects › Your Company Ltd.
Deviations & decisionsScope of supply
Full deviation 2Partial deviation 8Missing info 11Compliant 15 Show all 36
All 36 Technical 14 Quality & compliance 7 Logistics 9 Documents 4 Other 2
Technical 14 Product Matching, against the catalogue
RequirementApplies toYou supplyStatus
Delivery window All lines delivered in a single consignment within 15 working days 96 of 96 items every line on the call-off 82 lines ship from stock; 14 are 6 to 8 weeks Stock report, availability by line Partial deviation suggested Cannot be doneCosts extra
Seat material EPDM on all butterfly valves 14 of 22 butterfly valves NBR seats are held in stock; EPDM is a 8-week special Stock report, seat material index Partial deviation suggested Cannot be doneCosts extra
Quantity for strainers not stated in the RFQ 6 of 96 items Missing We have quoted per unit and flagged the line Ask the buyer to confirm before we release stock Missing info suggested Cannot be doneCosts extra
Body material CF8M for the ball valve scope 48 of 96 items CF8M is the standard stocked body across this range Stock report, ball valve range Compliant suggested
Certification EN 10204 3.1 material certificates on every line 96 of 96 items 3.1 certificates are held on stock lines; non-stock lines follow the mill Certificate register, stock traceability Partial deviation suggested Cannot be doneCosts extra
End connection Threaded BSP and flanged EN 1092-1 as scheduled 96 of 96 items Both connection types are standard stocked variants Stock report, end connection matrix Compliant suggested
Packaging Individually bagged and barcoded to the customer's part number 96 of 96 items Customer part numbering is not held in our item master Set up a cross-reference before the first call-off Full deviation suggested Cannot be doneCosts extra
Projects › Your Company Ltd.
T&C Analysis
Conflicting 2Additional Clause 13Aligned 31Needs review 6 Risk High 2Medium 8Low 42
ClauseClient clauseStatusAssessment & proposed rewording
15. Framework > 15.1 Price Hold Catalogue rates shall be held firm for 36 months with no indexation mechanism. Conflicting A three-year firm price across a 96-line catalogue leaves no protection against stainless and bronze commodity movement. Standard terms allow annual review. Assessed against Your_Company_GeneralTermsConditionsOfSale.pdf · p.2
6. Delivery > 6.6 Stock Commitment Supplier shall hold three months of forecast demand in dedicated stock at its own cost. Conflicting Dedicated consignment stock against a non-binding forecast transfers the whole inventory risk to the supplier. It should be a committed call-off or priced separately. Assessed against Your_Company_GeneralTermsConditionsOfSale.pdf · p.5
6. Delivery > 6.2 Order Lead Time All call-offs shall be despatched within 15 working days. Needs review Achievable on stocked lines only. Non-stock lines need either a longer window or exclusion from the service level, which should be recorded now. Reword with AI
10. Returns > 10.1 Returns Policy Unused goods may be returned within 12 months for full credit. Needs review A 12-month full-credit return window on catalogue stock is well beyond the 60-day standard position and should carry a restocking charge. Assessed against Your_Company_GeneralTermsConditionsOfSale.pdf · p.3
9. Warranty > 9.1 Warranty Period 12 months from delivery. Aligned 12 months from delivery matches the standard position for catalogue and stock lines. Assessed against Your_Company_GeneralTermsConditionsOfSale.pdf · p.4
5. Documentation > 5.2 Material Certificates EN 10204 3.1 certificates shall accompany every despatch. Aligned 3.1 certificates are held against stocked heats and issued automatically with the despatch note. Assessed against Your_Company_ComplianceCapability.pdf · p.3
7. Payment > 7.1 Payment Terms Net 45 days from the end of the month of invoice. Aligned End-of-month Net 45 is within the accepted range for distribution accounts of this size. Assessed against Your_Company_GeneralTermsConditionsOfSale.pdf · p.2
The clause register
Clause-by-clause review of distribution framework terms
Every clause is classified, risk rated and checked against your standard positions, surfacing the ones that carry working capital, thirty-six months of firm pricing with no indexation, three months of dedicated stock against a non-binding forecast, twelve months of full-credit returns, above the thirty-one already aligned.
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