Component manufacturer RFQ analysis: the whole package read before bid or no bid
From thousands of pages to structured data
The requisition says bid; the painting spec on page 287 says what it costs
Projects › Your Company Ltd.
Missing Docs Bid / No-Bid Tech Params Quality & Compliance Logistics Docs Requirements Contradictions 4 Other
Requisition overviewHorizontal centrifugal pumpsVertical sump pumpsSeals & seal systemsDrivers & baseplatesInspection & testing
Horizontal centrifugal pumps, API 610
Technical parameters Search parameters…
Item / Parameter API 610 TypeCapacityDifferential HeadDesign TemperatureCasing MaterialSeal / API 682 PlanDriverService / P&ID
P-2101 A/B OH2 p.6 165 m³/h p.6 148 m p.6 185 °C p.6 ASTM A216 WCB p.6 Cat 2 Type A, Plan 53B more ↓ p.7 +1 90 kW, 4 pole, IE3 p.7 Hot feed; P&ID PR-2100 more ↓ p.8 +1
P-2104 OH2 p.6 60 m³/h p.6 95 m p.6 60 °C p.6 ASTM A216 WCB p.6 Cat 1 Type A, Plan 11/61 more ↓ p.7 22 kW, 2 pole, IE3 p.7 Transfer; P&ID PR-2100 more ↓ p.8 +1
P-2210 A/B BB2 p.9 420 m³/h p.9 210 m p.9 220 °C p.9 ASTM A351 CF8M p.9 Cat 3 Type A, Plan 54 more ↓ p.10 +2 315 kW, 2 pole, IE3 p.10 Column feed; P&ID PR-2200 more ↓ p.11 +1
P-2215 OH2 p.9 85 m³/h p.9 72 m p.9 150 °C p.9 ASTM A351 CF8M p.9 Cat 2 Type A, Plan 32 more ↓ p.10 37 kW, 4 pole, IE3 p.10 Reflux; P&ID PR-2200 more ↓ p.11 +1
P-3301 A/B OH3 p.14 240 m³/h p.14 62 m p.14 40 °C p.14 ASTM A995 Gr 4A p.14 Cat 2 Type A, Plan 11/62 more ↓ p.15 +1 55 kW, 4 pole, IE3 p.15 Brine circulation; P&ID PR-3300 more ↓ p.16 +1
P-3308 VS4 p.17 45 m³/h p.17 28 m p.17 45 °C p.17 ASTM A351 CF8M p.17 Packed gland, Plan 62 p.18 11 kW, 4 pole, IE3 p.18 Sump drainage; P&ID PR-3300 more ↓ p.18 +1
P-4120 OH2 p.21 18 m³/h p.21 130 m p.21 250 °C p.21 ASTM A217 Gr WC6 p.21 Cat 2 Type A, Plan 23/62 more ↓ p.22 +1 15 kW, 2 pole, IE3 p.22 Hot oil; P&ID UT-4100 more ↓ p.23 +1
Every value traced back to the page it came from
Requisition and datasheets
The requisition, the equipment list and every datasheet behind it, read as one
Loonar starts where your sales engineer starts, reads what must be supplied, by when and for which site, checks the document list against what actually arrived, then extracts every parameter from each line item and its datasheet with the page on every value.
Technical deviations
Inspection, testing and painting spec deviations
Loonar rolls the datasheets up against your build standard and reads the specifications layered on top of them, so a coating your works does not apply, a string test your rig cannot run and a vendor list that excludes your castings supplier arrive as decisions before bid or no bid, each with the line items it affects.
Projects › Your Company Ltd.
Deviations & decisionsScope of supply
Full deviation 4Partial deviation 16Missing info 13Compliant 29 Show all 62
All 62 Technical 27 Quality & compliance 18 Logistics 5 Documents 9 Other 3
Technical 27 Product Matching, against the catalogue
RequirementApplies toYou supplyStatus
Governing pump standard API 610 12th edition with API 682 4th edition seals 14 of 14 pumps requisition §3, before any datasheet is reached Our qualified range is built to the 11th edition Product catalogue, API range compliance matrix Partial deviation suggested Cannot be doneCosts extra
Casing material Datasheet states ASTM A216 WCB; the material spec calls for CF8M on the same service 6 of 14 pumps datasheet p.6 against material spec p.34 Conflict Both are catalogue materials; the price difference is material Ask the client which document governs before pricing Missing info suggested Cannot be doneCosts extra
Shop testing Witnessed performance, NPSH and complete unit string test on every pump 14 of 14 pumps QITP §6, hold points H1 to H4 String test rig is limited to 250 kW; P-2210 A/B exceeds it Test facility register, rig capability Full deviation suggested Cannot be doneCosts extra
Seal support system Plan 53B with bladder accumulator and API 682 qualification testing 5 of 14 pumps found in the seal spec, not on the datasheets 53B is offered, but qualification test reports are held for two sizes only Seal vendor qualification file, type test index Partial deviation suggested Cannot be doneCosts extra
Surface protection ISO 12944-5 System C5-M, 320 µm dry film thickness 14 of 14 pumps painting spec p.287, never referenced by the requisition Standard offshore system is 240 µm; 320 µm needs an extra coat Coating procedure register, external systems Partial deviation suggested Cannot be doneCosts extra
Vibration limits API 610 §6.9 unfiltered velocity limits at rated flow 14 of 14 pumps All frames are tested and reported against these limits as standard Test procedure, vibration acceptance criteria Compliant suggested
Material certification EN 10204 3.1 on pressure containing parts, 3.2 on the barrel casings 14 of 14 pumps 3.1 is standard; 3.2 is routine on barrel castings for this client type Certificate register, casting traceability Compliant suggested
Projects › Your Company Ltd.
T&C Analysis
Conflicting 3Additional Clause 8Aligned 29Needs review 7 Risk High 3Medium 11Low 33
ClauseClient clauseStatusAssessment & proposed rewording
9. Warranty > 9.2 Warranty Period 24 months from commissioning or 36 months from delivery, whichever expires later. Conflicting Standard warranty is 12 months from commissioning or 18 from delivery. On rotating equipment the second year is where seal and bearing claims land, so the extension has a real cost that is not in the price. Assessed against Your_Company_GeneralTermsConditionsOfSale.pdf · p.4
5. Documentation > 5.4 Vendor Data 0.5% of order value per week for late submission of any document on the vendor data schedule. Conflicting Document damages apply to the whole order value for a single late drawing and run alongside delivery damages. Standard position is a capped fee per late document, not a percentage of order value. Assessed against Your_Company_GeneralTermsConditionsOfSale.pdf · p.3
8. Liability > 8.3 Rectification at Site Supplier shall attend site within 72 hours of notification at its own cost throughout the warranty period. Conflicting An open ended site attendance obligation on 14 pumps in a remote location is unpriceable. Standard terms cover parts and labour at works, with site attendance at day rates. Assessed against Your_Company_GeneralTermsConditionsOfSale.pdf · p.6
4. Testing > 4.3 Witnessed Testing Client may witness all hold points, with travel and accommodation for up to three inspectors borne by the supplier. Needs review Witness points themselves are standard and already in the ITP. Bearing inspector travel for four hold points across 14 pumps is a cost that should be quoted as a line, not absorbed. Reword with AI
12. Spares > 12.1 Spare Parts Pricing Commissioning and two year spares priced firm for ten years from delivery. Needs review Ten years of firm spares pricing exceeds the normal five year position and carries no indexation. Impellers and seal faces are the exposed items and should be re-quoted annually. Assessed against Your_Company_GeneralTermsConditionsOfSale.pdf · p.2
4. Inspection > 4.1 ITP Approval The inspection and test plan shall be approved by the client before manufacturing starts. Aligned ITP approval before release to manufacture is our normal sequence and is already built into the project schedule we quote. Assessed against Your_Company_ComplianceCapability.pdf · p.2
7. Payment > 7.1 Payment Terms 20% on order, 70% against delivery, 10% on acceptance of final documentation. Aligned This milestone structure matches the standard position for equipment orders of this size, provided final documentation acceptance is not left open ended. Assessed against Your_Company_GeneralTermsConditionsOfSale.pdf · p.2
The clause register
The purchase conditions, assessed before you commit
Every clause is classified, risk rated and checked against your standard positions, so retention held until plant handover, warranty running from commissioning rather than delivery, and inspection costs passed back to the supplier at every hold point sit on the table while you can still price them or deviate them.
Explore solutions
Other industries Loonar reads
See what Loonar reads before you bid
Book 30 minutes and bring a real requisition and its attachments. We run your own package through Loonar and show you the requirement list it builds, including the ones you would have reached on day five.
